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Accounting · Outsourcing · Transaction Advisory

Scalable finance operations. Built for growth. Powered by Experience.

Finance operations that grow with you, built around how you work.

At ACOTA, we provide finance operations tailored to how you work. Our onshore teams collaborate directly with your leadership to design the right blend of in-house and outsourced elements, then coordinate offshore execution to enhance your capacity and capability.

It's not about replacing your team or simply selling capacity — it's about extending it strategically with partner-led oversight both locally and offshore. Leveraging our experience across accounting, outsourcing, and transaction advisory, we deliver value through better processes, smarter automation, and the flexibility to scale resources up or down as your business demands.

Explore services

Our purpose is to help clients build wealth through business. Using our experience, we bring together the tools and insights that enable them to establish enduring, scalable organisations.

Mission · ACOTA

Three capabilities, seamlessly integrated.

Accounting.

Managed solutions to help businesses run a streamlined and enhanced finance function. Delivered in four layers — tailored to your lifecycle stage.

Bookkeeping
Financial accounting
Management accounting
CFO services
Turnkey solutions

Outsourcing.

Short-term projects, temporary staffing, or permanently offshored positions. ACOTA mobilises qualified teams to support you through every phase of the journey.

Staff Outsourcing
ERP Implementation & Migration
Data-lakes & Dashboards

Transaction Advisory.

Beyond the day-to-day. Our team — alongside legal and specialist tax advisors — supports buy-side and sell-side processes. We can assist with platform acquisitions, and ramp up for follow-up bolt-on opportunities.

Platform acquisitions
Bolt-on acquisitions
Vendor due diligence
View case studies

FDD experience across a range of industries and life cycles.

Platform acquisitions.

Comprehensive analytics and commercial due diligence to support major strategic investments.

Bolt-on acquisitions.

Streamlined confirmatory diligence focused on speed of delivery and integration readiness.

Vendor due diligence.

Positioning sellers to run controlled exit processes with competitive tension across multiple bidders.

100~
Transactions executed
$3.4bn
Aggregate enterprise value
$34m
Average EV per deal

Virtual CFO services that flex with your business. Scalable resourcing tailored to what you need, when you need it.

Business as usual accounting services

▾

We offer solutions to help businesses run a streamlined and enhanced finance function. We offer the full suite of accounting tasks as a managed service, including Bookkeeping, Financial Accounting, Management Accounting and CFO Services.

Our experienced team can offer the full suite of operational finance. We work with you to tailor the most effective solution which could either be completely delivered by our team or through a hybrid team of internal and contracted resources.

Transaction Processing
Accounts Receivable
Accounts Payable
Bank Reconciliations
Credit Control
Payroll & Superannuation
Month End
Accruals & Prepayments
Balance Sheet Control Schedules
Employee Entitlements
Design & Maintain Month-End Processes
Revenue Recognition
Reporting
Annual Financial Statements
Budgets & Forecasts
KPIs & Dashboards
Management Reports
Single Touch Payroll
Learn more →

Project and Staff Outsourcing

▾

Whether you have a short-term project, temporary staffing needs or are looking to offshore positions permanently, ACOTA's outsourcing solutions can support you through the journey.

ACOTA can support your team navigate projects by providing additional bandwidth and expertise. We undertake projects of all sizes and complexities, including implementation or executing:

Accounting Policies & Templates
Business Combinations + PPA
Goodwill Impairment Testing
Lease Accounting
Valuing Options & MEPs
Revenue Recognition
Technical Position Papers
Finance Ledgers & ERPs
Microsoft Business Central
MYOB + QuickBooks
MYOB Advanced
Oracle & NetSuite
SAP
Xero
Payroll & Reporting Tools
Dear Inventory
Deputy / Tanda
Employment Hero
Power BI
SQL
Tableau
Virtual CFO Services
Annual Audit Management
Board Reporting
Debt Capital Raising
Finance Leadership
Team Building
Treasury Management
Learn more →
Why work with us

The benefits of outsourcing with us

Bespoke Advice

We assist our clients build fit-for-purpose finance functions that evolve in parallel with management requirements across various stages of a business life cycle.

System Agnostic

We keep informed of the most common finance tools and have the experience to evaluate, configure and integrate different systems.

Multi-Tool Solutions

We help design and build solutions that leverage business tools (finance & operating systems, Excel, SQL database, Power BI) to effectively and efficiently manage data required for management decision making.

Redundancy Capacity

We constantly invest in talent and train multiple resources on the same scope to manage redundancy and support our clients' project and growth requirements.

Proactive Consulting

While we focus on solving the problems we are asked to, we also use our experience to recommend opportunities that may not have been identified.

Time Difference Advantage

Our clients benefit from the time difference with our offshore team. Certain tasks requested by your local team can be processed during the remainder of the day for our offshore team and ready for you at the start of the following day.

Industry-agnostic, with particular depth in Health & IT.

Deep understanding of several industries and business life cycles, especially within the Health and IT sectors.

Healthcare & Life Sciences

Allied Health
Biolabs
Childcare
Contract Research
Cosmetic Surgery
Dental
General Practice
Homecare & NDIS
Mental Health
Paediatrics
Vet Clinics

IT & ITES

Fintech
IT Support Services
Software
Telecom

B2B

Facilities Management
Industrial Equipment & Services
Industrial Repairs
Liquor Brand
Liquor Distribution
Solar Distribution

Other

Accommodation
Construction
Education
Food & Beverage Manufacturing
Pet Resorts
Professional Services

Case studies from the engine room.

01
IndustryPrivate Debt
LifecycleStart-up

A fully outsourced accounting function for a start-up private debt lending business, incorporated into a Big 4 accountancy firm.

Established finance ledgers, accounting policies, and day-to-day bookkeeping from scratch. Selected Xero for the stage and volume. Three years in, scope expanded to coordinate Fund Administrators on NAV, cash management, and statutory audit — transitioned within six weeks.
Phase 01
Setup & maintain outsourced accounting function
Phase 02
Outsource administrative & fund-admin coordination
Read full case study
IndustryPrivate Debt
Lifecycle PhaseStartup

The client had received advice and support to establish a group structure, including among other entities, a holding company, trustee companies, service companies, and an unlisted fund. The client did not have any internal finance resources and required support to establish finance ledgers, accounting policies and executing (a) day to day bookkeeping, (b) monthly accounting, and (c) management reporting.

People & Finance Leadership
  • Recruitment & Team Build
  • Business Partnering
  • CFO Services
Transaction Processing & Reporting
  • Transaction Processing
  • Management Reporting
  • Financial Reporting
  • Covenant Reporting
Systems & Automation
  • Design & Build
  • System Implementation
Phase 1
Months 0 – Ongoing
Setup and maintain outsourced accounting function
  • Worked closely with the founders to help shape the requirements for the finance function and establish context-specific policies and procedures.
  • Evaluated the expected volumes and complexity of transactions, as well as management requirements and relevant accounting standards.
  • Tailored accounting policies and procedures to ensure monthly results would be compliant, including consideration of revenue recognition, lease accounting and financial instruments.
  • ACOTA recommended and executed a low-cost option with respect to systems. XERO was adopted as the finance ledger given the lack of complexity and volume of transactions.
Phase 2
Year 3
Outsource administrative tasks
  • Given they had spare capacity, the founders had managed a significant amount of the admin internally during Phase 1. After three years, they were looking to grow the team to enable delegating some of the tasks in order to free-up time for business development.
  • After considering various options, they decided to outsource the finance-related administrative tasks associated with funds managed to ACOTA. Our scope was expanded to include coordinating with Fund Administrators to ensure: Monthly Fund Report produced by the administrators is accurate, Finalise NAV workings, Cash management, and Coordinating with Statutory Auditors to complete audit.
  • All activities were successfully transitioned within six weeks.
02
IndustryCosmetic Surgery
LifecycleCorporatise & Platform Build

A family-owned cosmetic surgery group expanding from NSW, diversifying revenue through new doctors and nurse-delivered injectables.

Transitioned MYOB to Xero, introduced accrual accounting and balance-sheet controls, recruited the finance manager, and prepared the business for a potential transaction — including AASB lease accounting, PPA, a vendor data book, and a bottom-up forecasting model.
Phase 01
Establish financial controls & accrual accounting
Phase 02
Recruit & build internal capability
Phase 03
Enhance MI & prepare for transaction
Read full case study
IndustryCosmetic Surgery
Lifecycle PhaseCorporatise & Platform Build

Our client had partially executed a restructure to introduce (a) holding company, (b) employment-co, and (c) prop-co. Upon review, we identified that in order to complete the change process effectively, the client needs support with respect to evaluating the circumstances of the restructure. We helped the client with (a) prepare a technical position paper for their auditors, (b) designing a process for efficient execution of recharges, and (c) intercompany reconciliations between the newly introduced entities.

People & Finance Leadership
  • Recruitment & Team Build
  • Business Partnering
  • CFO Services
Transaction Processing & Reporting
  • Transaction Processing
  • Management Reporting & KPIs
  • Financial Reporting
Systems & Automation
  • Design & Build
  • System Migration & Integration
M&A Activity
  • Data Collation & Preparation (Sell Side)
  • Trending & Analytics (Sell Side)
Phase 1
Months 0–2
Establish basic financial controls and introduce accrual accounting
  • Transitioned from MYOB to XERO.
  • Introduced balance sheet controls and implemented accrual accounting.
  • Created structured management reporting (financial-information only, including both standalone and aggregated reporting).
  • Supported transaction and payroll processing.
  • Implemented month-end processes and controls.
Phase 2
Months 2–6
Recruit Finance Manager, assist in internal capability building and ongoing support
  • Assisted the client with the recruitment of the finance manager.
  • Transitioned to basic transaction processing in-house, including training and the ongoing maintenance of controls introduced in Phase 1.
  • Provided advice and execution support with respect to accounting and transaction processing changes to facilitate change in structure and introduce 'employment-co' and 'prop-co'.
Phase 3
Months 6–24
Enhance Management Information + prepare for potential transaction
  • Enhanced management reports to include relevant non-financial KPIs.
  • Provided assistance with audit, including AASB lease accounting, purchase price allocation, and business combinations accounting.
  • Captured historic revenue data from manual forms.
  • Provided oversight and execution support with respect to data cleansing to reduce gaps and establish a baseline of operational data consistent with financial reports.
  • Produced vendor data book with key financial information (P&L statement and balance sheet), as well as relevant non-financial KPIs and a detailed bottom-up forecasting model to support valuation discussions.
03
IndustryDental
LifecycleTurnaround & Platform Build

Acquisition of assets from the administrators of a failed ASX dental entity, and the post-administration finance function that followed.

Right-sized the finance function against limited administrator timelines, stabilised operations, recruited the financial controller, then supported bolt-on FDD, PPA, and integration — alongside sell-side valuation defence and AASB 16 technical papers.
Phase 01
Evaluate & right-size the finance function
Phase 02
Stabilise & in-source
Phase 03
Bolt-ons & ad-hoc finance activities
Read full case study
IndustryDental
Lifecycle PhaseTurnaround & Platform Build & Growth

Most of the finance team had already exited the organisation. The finance manager had stayed on full-time and the CFO provided support to the administrators on a consultancy basis.

People & Finance Leadership
  • Recruitment & Team Build
  • Business Partnering
  • CFO Services
Transaction Processing & Reporting
  • Transaction Processing
  • Management Reporting & KPIs
  • Financial Reporting
  • Covenant Reporting
Systems & Automation
  • Design & Build
  • System Migration & Integration
  • ERP Implementation
M&A Activity
  • Integration Support (Buy Side)
  • Data Collation & Preparation (Sell Side)
  • Trending & Analytics (Sell Side)
  • Assist with Queries & Defence (Sell Side)
Phase 1
Evaluate and right-size the finance function
  • Research the client's requirements and map out potential solutions, including a mixture of off-the-shelf and tailor-made solutions.
  • Identify and make recommendations to the client about the optimal pathway that would (a) meet business requirements, (b) deliver cost savings in licensing and (c) generate efficiencies in processes.
  • Develop and execute a project plan taking into consideration the limited timelines available for our client to acquire the business from the administrators.
  • Identify further opportunities to enhance functionality.
Phase 2
Stabilise and in-source
  • Provided outsourced CFO Services, Transaction Processing and Reporting.
  • Finalised reconciliation and completion accounts with the administrators.
  • Assisted in the search and recruitment of a full-time financial controller.
  • Transferred processes to the financial controller and new team.
  • Provided ad hoc support to the internal team to assist with project work, including purchase price allocation and business combinations.
Phase 3
Support with bolt-ons and ad hoc finance activities
  • Undertook financial due diligence on targets and evaluated systems, processes and accounting policies to plan post-acquisition integration.
  • Post-acquisition support: Assisted with integration support and provided direction to the internal team by standardising accounting systems and processes between platform and bolt-on; aligning governance and controls; providing interim finance reporting support for bolt-on business.
  • Supported with purchase price allocation and business combination accounting for acquired targets.
  • Valuation and sell-side input: Defended our client's valuation and produced the necessary material to be provided to the vendor.
  • Provided year-end financial reporting and auditing support, including AASB 16 lease accounting and technical position papers.
04
IndustryGP (PE-backed)
LifecycleTurnaround & Growth

Rapid transformation of a distressed PE-backed GP platform — returned to profitability and prepared to scale.

Built context-specific management reports, benchmarked clinics, and reduced cost through selective outsourcing. Standardised systems across clinics, automated doctor-pay via a data warehouse, and produced VDD workbooks used by a Big 4 firm for vendor reports.
Phase 01
Implement metrics & reduce costs
Phase 02
Integrate systems & transactions
Phase 03
Vendor due diligence & sale process
Phase 04
Post-merger rationalisation & M&A
Read full case study
IndustryGP
Lifecycle PhaseTurnaround & Platform Build + Growth

Our Private Equity client acquired the debt of a financially distressed GP platform. The business included a small finance function that was providing reasonable transaction support with relatively manual processes. However, it was not producing insightful reports that could identify issues and opportunities for management to resolve.

People & Finance Leadership
  • Recruitment & Team Build
  • Business Partnering
Transaction Processing & Reporting
  • Transaction Processing
  • Management Reporting & KPIs
  • Financial Reporting
Systems & Automation
  • Design & Build
  • ERP Implementation
M&A Activity
  • DD on Platform Investment (Buy Side)
  • Bolt-ons FDD (Buy Side)
  • Integration Support (Buy Side)
  • Data Collation & Preparation (Sell Side)
  • Trending & Analytics (Sell Side)
  • Assist with Queries & Defence (Sell Side)
Phase 1
Months 0–3
Implement metrics and reduce costs
  • Created context specific management reports using financial data already available in order to focus management's attention on relevant metrics.
  • Benchmark financial data against industry to identify key opportunities and improve financial performance, including evaluating options to optimise the clinic network.
  • Reduced costs associated with finance function through outsourcing elements of transaction processing, including AP and bank reconciliations.
  • Established budgets for the company and a regular reforecasting process.
Phase 2
Months 3–12
Integrate effective systems and transactions
  • Worked with management and IT to standardise systems across clinics.
  • Increased efficiency and management reporting content by designing and project managing the build of a data warehouse to collate non-financial KPIs.
  • Leveraged data warehouse to build flash reporting and dashboards, and automate doctors pay process, to increase efficiency of reporting to doctors.
  • Assisted with due diligence of bolt-ons and integration of successful transactions.
Phase 3
Months 12–18
Assistance with vendor due diligence and sale process
  • Assisted with the alignment of accounting policies with another GP aggregator in preparation for a potential merger and exit.
  • Built Vendor Due Diligence workbook with relevant P&L and BS data, including normalisations and working capital analysis, which was used by a Big4 firm to produce the report.
Phase 4
Ongoing Post-Merger
System and process rationalization + M&A Support
  • Post-merger, assisted the business move from a mix of XERO and Microsoft Navision to Business Central and created new group wide reporting.
  • Assisted with the completion accounts, purchase price allocation and business combinations of the merged business.
  • Supported the M&A team with bolt-on acquisitions subsequent to merger.
05
IndustryHomecare / NDIS
LifecycleCorporatise & Growth

Buy-side FDD for a PE-backed homecare platform, followed by finance-function redesign to support scale.

Cleaned up historical numbers and the balance sheet, introduced accrual policies and monthly board reporting, and set up SPV accounting. Supplemented the internal team on transaction processing, bolt-on FDD, and a MYOB-to-Employment-Hero payroll transition.
Phase 01
Establish baseline for finance function
Phase 02
Comprehensive support to internal team
Phase 03
Transfer reporting to operational teams
Read full case study
IndustryHomecare
Lifecycle PhaseCorporatise & Platform Build + Growth

Our Private Equity client identified homecare and the National Disability Insurance Scheme as an attractive segment due to industry tail winds and the disaggregated nature of the sector. They pursue a strategy of buying into the industry via acquisition of a small player to use as a platform to aggregate the industry.

People & Finance Leadership
  • Recruitment & Team Build
  • CFO Services
Transaction Processing & Reporting
  • Transaction Processing
  • Management Reporting & KPIs
  • Covenant Reporting
Systems & Automation
  • System Migration & Integration
M&A Activity
  • Integration Support (Buy Side)
  • Data Collation & Preparation (Sell Side)
  • Trending & Analytics (Sell Side)
  • Assist with Queries & Defence (Sell Side)
Phase 1
Months 0–4
Establish a baseline for finance function
  • ACOTA provides virtual CFO services and supplements internal resources to establish a base line for the finance function, including: reviewing historical numbers and cleaning up the balance sheet, as well as introducing controls; establishing accounting policies as required, accrual accounting and revenue recognition policies; developing monthly management and board reports, including reporting against budget and prior periods; full accounting for SPV setup as holding entity for this investment, as well as establishing general ledger, transaction processing, purchase price allocation and business combinations.
Phase 2
Months 4–12
Provide comprehensive support to internal team
  • Supplemented the internal team with (a) transaction processing support focused on accounts payable and bank reconciliations, (b) month-end procedures, and (c) reporting for trading entity and complete transaction processing and accounting for holding entity.
  • Completed additional FDD activity with respect to targeted bolt-on due diligence, as well as post-acquisition support with respect to (a) completion accounting, (b) integration of successful targets, (c) purchase price allocation + business combinations.
  • Assisted with transitioning payroll from MYOB to Employment Hero, including data cleansing, UAT of payroll and award interpretation, parallel running of both systems and necessary adjustments for STP reporting.
Phase 3
Months 12 – Present
Transfer reporting activities to operational teams
  • Coached the finance manager and partially transferred month-end and reporting activities to Finance Manager.
  • Provided assistance to finance and operational teams with respect to changing operational system, including (a) guidance on project management, (b) testing commercial logic, (c) building necessary templates to facilitate data transfer from Lookout to finance ledger (MYOB).
06
IndustrySoftware
LifecycleCorporatise

Post-acquisition finance diagnostics for a newly acquired software business — moved from cash to accrual accounting and investment-grade reporting.

Updated the Xero ledger to reconcile to statutory accounts, introduced accrual reporting (revenue recognition, leave accruals, payroll, depreciation), designed month-end, and delivered the first post-transaction audit — including opening-balance sheet and PPA corrections.
Phase 01
Revenue phasing & MMR build
Phase 02
Transaction processing & month-end
Phase 03
Facilitate audit support & build forecast
Read full case study
IndustrySoftware
Lifecycle PhaseCorporatise

Our client is a two-person finance function, which was recently acquired by a private equity firm. Accordingly, there were several 'projects' to right-size the accounting records and reports to move from cash accounting to accrual accounting while adhering to various accounting standards.

Transaction Processing & Reporting
  • Transaction Processing
  • Management Reporting & KPIs
  • Financial Reporting
M&A Activity
  • Data Collation & Preparation (Sell Side)
  • Trending & Analytics (Sell Side)
Phase 1
Implement revenue phasing and MMR build
  • Worked with external accountants to update XERO ledger so it reconciles with statutory accounts.
  • Introduced new accounting process to move from cash to accrual reporting, including (a) Revenue recognition, (b) Annual leave and long-service leave accruals, (c) Payroll accrual towards unpaid days between the last pay run and last day of the month, and (d) Depreciation.
  • Designed a month-end process and delivered training to internal resources to execute the process going forward.
  • Produced Monthly Financial Workbook to report on each trading entity separately and at aggregated level (as opposed to consolidated) with relevant intercompany eliminations.
Phase 2
Process transactions and incorporate month-end adjustments
  • Processed all transactions for top-hat entities from inception and refreshed the reporting template to include these entities, along with all accrual and month-end adjustments established in Phase 1.
  • Setup covenant calculation template and identify relevant material adjustments for LTM period working closely with financial controller to identify potentially relevant adjustments.
Phase 3
Facilitate audit support and build forecast
  • Utilised PPA report prepared by another firm to update opening balance sheet and perform business combinations accounting. In doing so, we identified and remedied a few errors in the Purchase Price Allocation report.
  • Identified other adjustments required to comply with accounting standards, including (a) deferred tax assets and liabilities, (b) amortisations of intangibles recognised, (c) MEP options and preference shares.
  • Leveraged the existing budget to build a five-year forecast, which was then used to test goodwill for impairment and managed the audit to completion, including defending the model and addressing all auditor queries.

Over one hundred and fifty years of combined experience.

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Whether it's a complete finance-function outsource, a one-off setup project, or transaction support — we'll tailor the right team and scope for your needs.

Office PO Box 124, Coogee, NSW 2034, Australia
Founding Partner
Pedram Choroomi
pedram@acota.com.au +61 411 536 951
Founding Partner
Balaji Viswanathan
balaji@acota.com.au +91 955 15 333 99
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